FAQ's

Q: How many people can you fit in?

A: We have twelve 5'6" round tables which seat up to 10 per table, along with 120 Chivari Chairs with cream seats, all of which are included in your hire.  Along with a top table, this allows you to seat  128 or so very comfortably.  You can fit more around each table, hire in trestle tables or additional round tables if you wish, but this might restrict your ability to have a separate top table and make things a little tight!  It is always a good idea to check with your caterers how much room they need around the tables.  If you are having a buffet or barbecue where you might not choose to provide tables, then these numbers would be increased, and we can have up to 300 with standing room only

 

Q: Can we throw confetti?

A: We understand that a shower of confetti is most definitely a traditional and fun part of your wedding day and makes for great photographs, so of course you can! However please ask all your guests to make sure any confetti is biodegradable and preferably a natural product, for example dried rose petals. We wouldn’t want anyone to be faced with stain marks that we were unable to shift!

 

Q: Do you have any overnight accommodation?

A: We do not have any accommodation ourselves. However there are lots of alternatives you might consider.

  • Why not set yourselves up a ‘tent village’ in the enclosed meadow adjacent to the Barn for your guest to camp – this can either be by using your own tents, motor homes or caravans, or by using a company who will administer and carry out the whole process for you. You may be able to arrange access to some of the facilities in the building, by arrangement. Please ask us for details.
  • Take advantage of some of the local bed and breakfast or self-catering facilities
  • Use one of our recommended taxi services to relay your guests on the brief journey to Exeter where they can access a full range of hotels and bed and breakfast establishments.

 

Q: Can I bring my own decorations?

A: Of course!  We do our best to be a completely flexible venue, allowing you to use your own ideas to create your perfect day, so everything from flowers and bunting to fairy lights and fire blankets are welcome.

 

Q: How do I hang my decorations on the beams as they are very high?

A: We have attached some beautiful hand-forged hooks on the beams to help with this, and provide you with a lightweight pole which you can use to reach without the need for ladders etc.  There are also wooden pegs on the horizontal beams at both ends of the Main Hall for you to use, and you're welcome to hang garlands, bunting, lights etc from the extra long vintage ladder on the wall.

 

Q: Can I use candles in my decorations?

A: To ensure the safety of your guests, we are not insured for you not to use real candles for your wedding. 

However, we have a large selection of battery operated candles available so that you can achieve the same effect without the worry! Just ask when you contact us.

 

Q: How to I 'turn around' the room ready for dancing after our meal?

A: Once you have decided how many tables you would like to remove, it really doesn't take as long as you might think to make it happen!  It's usually a joint effort between the caterers who will be clearing the decorations, glasses, dishes, cloths etc., and ourselves stacking away the chairs and tables.  As with most things 'Many hands make light work', so if any of your party are willing to 'pitch in' (the groomsmen are usually very happy to do so!) then it takes very little time to achieve.  We are also happy to employ staff to help, but there will be a charge for this.

 

Q: Does the bar take card payments?

A: To start with, we will be using an external company to run the bar for us, so you would need to check with them if they have card facilities.  If not, we would suggest you tell your guests as early as possible so they can bring cash.  We are able to provide a cash for card payment service in an emergency.

 

Q: Do you have internet access?

A: We do have Wifi in the Barn, but due to our countryside location, the band width is limited, so we cannot offer it to all your guests as it could affect the music systems etc.  It can be provided in an emergency or for your musicians to use if they are streaming music live.  Perhaps it's the perfect opportunity for everyone to put away their phones and simply enjoy the moment! 

 

Q: Can hired items be delivered prior to my event?

A: Choosing Extended Hire allows you the freedom to be more flexible for your suppliers to deliver their items. Unfortunately, if you opt for Single Day Hire, all deliveries, setting up and dismantling of your event must take place within the hire period, namely 9am to 1 am the next morning. 

 

Q: Can I have a firework display at my event?

A: You certainly can!  Our location is perfect for a spectacular display and we can't wait for the first event to organise one!  If you would like to find out more - take a look at the website for great local firework specialists Sonic Fireworks http://sonicfireworks.co.uk

 

Q: Can I provide my guests with a 'help yourself' tea and coffee table in the evening?

A: Yes, but due to the risk of boiling water being spilled, we do not allow you to use an urn in the Main Hall.  We have a 4 litre insulated pump action jug available for hire at £5 which can be filled from the instant hot water boiler in the kitchen to ensure your guests stay safe. You might also like to take a look at the beautiful vintage china we have available.

 

Q: Do I use the same chairs for everything?

A: We have two sets of chairs, namely 120 natural wood Chivari chairs with cream cushion pads and 100 dark wood folding chairs with cream/grey seat pads.  It's up to you how you choose to use them, but we have found that using the same chairs for your outdoor ceremony and your meal works very well, as it's probably quicker and easier to just bring them in put them around the tables than put them away in the store cupboard!

Ready, get set, Go!

The waiting is over! 

The construction of Harefield Barn is complete and the excitement begins!